Antarctic research 2020

The Academy of Finland opens a targeted call for applications in Antarctic research. The aim is to generate internationally significant new breakthroughs in Antarctic research. Antarctic research produces high-quality scientific data that concern Antarctica or for which information obtained from Antarctica is irreplaceable.

The scope of the call covers all relevant areas of Antarctic research. The research may be global or circumpolar, focusing on both Polar Regions, but it must be research that cannot be conducted without Antarctic data. In accordance with Finland’s Antarctic Research Strategy (2014), the funding supports interactive and multidisciplinary research. Only projects that involve international collaboration are eligible to receive funding. When making funding decisions, we will pay particular attention to the multidisciplinary nature of the projects.

Finland joined the Antarctic Treaty in 1984 and established the Aboa research station in 1988. Finland is a consultative member of the Antarctic Treaty, which requires significant scientific research activities in Antarctica. With this funding opportunity, the Academy of Finland contributes to the funding of Antarctic research projects.

The review of applications follows the Academy’s general review criteria. The review will also focus on how the project implements the objectives of the call and the quality of the project’s international cooperation. The funding decisions will be made taking into account how well the project supports Finland’s Antarctic Research Strategy and how feasible the project is in terms of logistics (see ‘Special terms’). The feasibility will be examined in cooperation with FINNARP, the Finnish Antarctic research programme operating under the Finnish Meteorological Institute.

The funding can be applied for by individual research teams or consortia composed of two or several research teams. The consortium parties may represent one or several research organisations. Applicants can submit only one application to this call.

A consortium application is an application built around a joint research plan, where each party to the consortium applies for funding. The Academy treats the consortium application as a single application, although the funding is granted to each subproject separately. Consortium compositions cannot be changed after the call deadline has expired. Read the guidelines for consortium applications.

In addition to a doctoral degree, the principal investigator (PI) of the proposed project must also have other significant scientific merits. Usually the PI is a professor or a researcher at the docent level (adjunct professor). In addition, the applicant must have a close connection with Finland to support the implementation of a multi-year project. This connection must be described in the application.

Special terms and restrictions

Antarctic research produces high-quality scientific data that concern Antarctica or for which information obtained from Antarctica is irreplaceable. The scope of the call covers all relevant areas of Antarctic research. The research may be global or circumpolar, focusing on both Polar Regions, but it must be research that cannot be conducted without Antarctic data.

Only projects that involve international collaboration are eligible to receive funding. The collaboration is described in the research plan. The application must also include a CV and list of publications for the foreign partner or collaborator and a statement confirming the cooperation described in the research plan and the partner’s commitment.

If the project involves fieldwork in Antarctica, the research plan must include a tentative fieldwork plan. To determine the logistical feasibility of the project, the applicant must be in contact with FINNARP when drawing up the fieldwork plan (see ‘Contacts’).

In accordance with the Finnish Act on the Environmental Protection of Antarctica, research activities in Antarctica require a permit. The permit is issued by the Centre for Economic Development, Transport and the Environment of Lapland. FINNARP will acquire the permit based on information it received from the projects. If the project works from a foreign research vessel or station, the PI must make sure that the vessel or station operator has acquired a permit from a competent authority in accordance with the Antarctic Treaty.

As a rule, FINNARP is responsible for the travel costs to the Aboa research station and for transports from Aboa to fieldwork sites. If the research requires work at a station of some other country or from a research vessel, such arrangements are normally taken care by FINNARP.

Funding cannot be granted to a person who has participated in the planning of the call to an extent likely to give them a comparative advantage over other applicants.

The funding is primarily intended towards the salaries of researchers who work full-time on the project and for other project costs. The PI’s salary costs may, under certain limitations, be incorporated into the total project costs. Read more about the PI’s salary in the call text under ‘Funding to be applied for and funding period’.

Members of the Board, research councils and the Strategic Research Council of the Academy of Finland will not be granted Academy funding during their terms.

We will not process an application if the applicant has been found guilty of research misconduct in the three years preceding the year of the call.

The call’s funding budget has been set at a maximum of 2.5 million euros. The goal is to grant an average of EUR 450,000 for four-year projects. The maximum funding per project is EUR 600,000 (equivalent to EUR 150,000 per year). The maximum total funding per consortium-based Academy Project is EUR 1 million (equivalent to EUR 250,000 per year).

The funding period is 1 January 2021–31 December 2024.

The funding is paid via a site of research (usually a university or research institute) based in Finland. Academy-funded researchers may, however, spend time working abroad during their funding period.

The application must contain a funding plan drafted in line with the full cost model (see funding terms and conditions), including the funding to be applied for from the Academy (up to 70% of the total project costs).

You can apply for Academy funding to cover, for example, the following direct research costs:

• research team salaries
• PI’s salary costs (under certain limitations)
• salaries of researchers returning to Finland
• essential implementation costs
• travel expenses
• collaboration and mobility in Finland
• international collaboration and mobility
• mobility allowance for periods abroad
• preparation of international projects
• publishing costs (e.g. costs of open-access publishing).

Research team salaries

As a rule, staff hired with Academy research funding must have an employment relationship. We recommend that they be hired for a period of employment no shorter than the funding period, unless a shorter contract is necessary for special reasons dictated by the implementation of the research project. Short-term research, study or other assignments may also be carried out in the form of outsourced services, if it is determined to be necessary for the project.

What is required from the site of research?

We require that the site of research (e.g. university) provides the research project with all necessary basic facilities. These are determined based on the nature of the research and are the same as those available to other research staff at the site: office and laboratory premises, equipment (incl. computer equipment), and telecommunications, telephone, mailing, copying and library services.

The application must also include the overheads percentage, indirect employee costs and coefficient for effective working hours of the site of research.

When the site of research is a university or a research institute, as a rule, the funding must be applied for VAT included. Consult the financial administration at the site of research for more information. The Academy’s funding may also cover VAT costs, but only on certain conditions (see Value added tax and funding terms and conditions).

Funding plan

In the application, provide a cost estimate including an estimate of the annual amount of funding needed, itemised by type of expenditure. Also include a funding plan that shows all funding granted for the project as well as funding that will be provided by the site of research if the project is launched. The Academy funding must not exceed 70% of the total project costs. The cost estimate must be realistic. When drafting the cost estimate, remember to consider the policies on the granted funding. The policies are mentioned in the call text.

All research costs must be justified in the free-text field in the online services under ‘Project funding’.

PI’s salary costs

Academy funding for research projects (Academy Projects, Targeted Projects and Academy Programme Projects) is primarily intended for the salaries of full-time researchers working on the projects and for other research costs.

The PI’s salary costs may, under certain limitations, be incorporated into the total project costs. The PI’s salary is entered under ‘Salary of principal investigator’ in the online services.

1. Including PI’s salary (for project management) in total project costs

The PI’s salary costs may be incorporated into the total project costs in accordance with what is stated under the tab ‘Salary of principal investigator’ in the online services. In order for the salary costs to be eligible, the PI’s tasks must be clearly specified.

The salary costs must not be significant in relation to the project’s total costs. For example, a four-year research project must not include more than six months of the PI’s effective working hours. This is equivalent to approximately 1.5 months a year.

2. Applying for funding for PI’s salary (for research)

The Academy may grant funding for the PI’s salary for no more than a year for well-justified reasons, such as working abroad, returning to Finland or transferring to another research organisation or a company in Finland. Possible business collaboration must fulfil the terms set out in the Academy’s funding terms and conditions.

A condition is that the research-related reasons and the PI’s tasks must be clearly presented on the tab ‘Salary of principal investigator’ in the online services. The funding cannot be used for this purpose unless it is mentioned in the conditions accompanying the funding decision.

3. Granting salary funding to PI with no employment relationship

If the PI does not have an employment relationship with, for example, a university or research institute, they must give an account  of how their salary will be covered during the funding period under the tab ‘Salary of principal investigator’ in the online services.

Retired researchers can be granted funding on the same grounds as other researchers.

Mobility allowance in research projects

The mobility allowance in research projects depends neither on the target country nor on the duration of the stay. It is a taxable benefit and indirect employee costs will be deducted from it:

• researchers without dependants: EUR 1,050/month
• researchers with dependants: EUR 1,500/month

The mobility allowance is applied for as research costs for implementing the research plan and as part of the original project application. The recommended amount should be enough to cover the costs of higher living expenses from living abroad.

The mobility allowance is applied for on the tab ‘Funding for the project’ under ‘Other expenses’. Ticket costs for travel abroad are entered separately under ‘Travel costs’. If researchers and their families stay abroad for at least six months, funding can also be applied for to cover family travel costs. You must justify the need for a mobility allowance.

How to submit and supplement the application

The non-negotiable call deadline also applies to consortia. The deadline for applications is 12 May 2020 at 16.15 Finnish time.

Make sure to submit the application in good time before the deadline. The system will only accept applications that contain all obligatory information. The joint consortium application is submitted by the consortium PI. The PI can submit the consortium application only after all subprojects have tagged their applications as complete.

You can edit and supplement the application until the deadline. You can make changes to a submitted application (e.g. change appendices), but you must make them before the deadline. If you notice that your application lacks important information after the deadline, immediately get in touch with the call’s contact person, so that they can reopen the application for you. Make sure to re-submit the application after you have supplemented it. We will consider the additions insofar as it is possible in view of the review and decision-making process.

How the application becomes pending

According to section 17 of the Finnish Administrative Procedure Act and section 8 of the Act on Electronic Services and Communication in the Public Sector, the sender is responsible for the application arriving by the set deadline. An application becomes pending at the Academy when the online application and the obligatory appendices have been submitted in the online services. The system will confirm a successful submission by sending an email to the address provided by the applicant.

Publicity and data protection

Except for the research plan, plan of intent, abstract and progress report, which are primarily confidential, the application and its appendices are public documents. For example, the CV is a public document and as such must not include any confidential information. This publicity is based on the Finnish Act on the Openness of Government Activities. The Academy is committed to following regulations on data protection. The GDPR-compliant privacy statement concerning the research funding process is available on our website under Data protection.

The application consists of forms completed in the online services and PDF appendices. As an applicant, you have the right to submit your application in Finnish or Swedish, but we ask that you to submit it in English to facilitate the international review.

The online application contains the following parts

Personal details/CV

• Personal details
• Degrees (most recent one first); parental leaves etc. may be filled in under ‘Additional information’
• Titles of docent and professorships
• CV appendix following the template structure, no more than two pages

Consortium parties (if applicable)

• Details on each party (name, email address, organisation and country)
• Read the guidelines for consortium applications

General information

• Details on the site of research
• Title of research project in English and Finnish/Swedish
• Research fields (at least one, no more than five)
• Keywords in English and Finnish/Swedish

Abstract

• Maximum length 2,500 characters
• Brief overview of scientific and societal objectives, research methods and data as well as expected research results and impact
• Read the guidelines for abstracts

Research plan

• Maximum length 12 pages, 15 pages for consortium projects
• Read the guidelines on the structure of the research plan
• See the how-to guides for the online services
• Section 2.1 of the research plan (Work plan and schedule) must include a tentative fieldwork plan, if the project involves research to be carried out in Antarctica (see ‘Special terms and restrictions’ in the call text).

Most relevant publications

• No more than ten of the most relevant publications for the project; no more than 20 publications for consortium projects
• You can retrieve publication details from the VIRTA publication information service. See the how-to guides for the online services.
• Details on publications may also be entered manually. Obligatory information: author(s), title, year of publication, name of series/journal, type of publication (will not show in the PDF version of the application)
• Append a complete list of publications to the application under ‘Appendices’.

Mobility

• Enter information on planned national and international mobility within the project, itemised by person.
• Guidelines on the mobility allowance are available in the call text under ‘Funding to be applied for and funding period’.
• Read more about mobility.

Affiliations

• Research infrastructures: Indicate what kinds of equipment, resources or data reserves provided by national or international research infrastructures the project will use. The menu includes infrastructures included in Finland’s national roadmap and/or ESFRI’s roadmap. Other possible infrastructures are entered in a free-text field.
• Centres of Excellence
• Finnish Flagships

Ethical aspects

• Ethical permission for project (yes/no)
• Found guilty of research misconduct (yes/no)
  • We will not process a funding application if the applicant has been found guilty of research misconduct in the three years preceding the year of the call.
  • The research ethics description is entered under section 4.1 of the research plan.

Funding for the project – Following the full cost model

• Funding period, effective working hours, indirect employee costs, overheads percentage and VAT
• Salaries and other costs
• Other funding sources and their funding contributions. You must immediately notify us if you receive funding from other sources for the same purpose after your application to the Academy has been submitted.
• Justifications for the funding to be applied for. The cost estimate must be realistic.
• The PI’s salary costs may, under certain limitations, be incorporated into the total project costs: for project management and/or research. The justifications are entered on the tab ‘Salary of principal investigator’ in the online services.
• Consult the administration at your site of research when filling in budget details. Read more about the funding in the call text under ‘Funding to be applied for and funding period’.
• Commitment by site of research. Make sure you have a commitment from your site of research (usually a university or research institute) to supporting the project.

Salary of principal investigator

• Justifications, if salary costs for the PI are included in the funding plan
• The PI’s salary costs may, under certain limitations, be incorporated into the total project costs: for project management and/or research.
• If the PI does not have a permanent employment relationship, include a salary plan for the PI for the entire funding period.
• Read more about the PI’s salary in the call text under ‘Funding to be applied for and funding period’.

Public project description

• Maximum length 1,000 characters
• Popular and reader-friendly description of the research project in English and Finnish/Swedish
• topic and rationale
• data and research methods to be used (interviews, statistical data, archive resources, etc.)
• site of research
• significance and objectives of the research from the perspectives of society and science
• any other interesting aspects
• if relevant, link to the researcher’s website, if it contains more       information on the topic
• If relevant, references to previous publications that are readily available at public libraries or on the internet.
• The project description helps us to disseminate information on the research project.
• Read more about the public project description.

Authorisation

• You can authorise another person to supplement or view your application.
• Start by entering the person’s name in the field.
• The person must have an account in the Academy’s online services (SARA).
• Persons authorised to edit an application can access specific fields in the application, as determined by the authoriser. You cannot authorise more than one person at a time to edit a field in your application, and you cannot edit that same field while the authorisation is active.
• Do not authorise yourself.
• See technical instructions on the authorisation process in the how-to guides for the online services.

Appendices

   A. Individual application (not consortium application)

• Appendices must be PDF files.

       Obligatory appendices

• The CV is appended under ‘Personal data/CV’; no more than two pages
• Complete list of publications: The most relevant publications are entered under ‘Most relevant publications’.
• Data management plan (DMP): write the plan by using the DMPTuuli tool or following the Academy’s DMP guidelines.
• Statement by foreign partner/collaborator confirming the collaboration described in the research plan and the partner’s commitment (e.g. description of partner’s own funding)
• CV for the foreign partner
• List of publications by the foreign partner

       Case-specific appendices

• Invitation by third party (foreign university, research institute or Antarctic programme), if the work or part of it will be conducted on a foreign research station or vessel
• Statement by ethics committee or animal care committee
• Invitation by foreign university or research institute, if the research or part of it will be conducted abroad; please do not append any letters of recommendation
• Progress report on all Academy-funded projects headed by the applicant that have not submitted final reports
• Research plan following the template (no more than 12 pages); only if the plan has not been filled in on the tab ‘Research plan’

   B. Consortium application

• Appendices must be PDF files.

 Appendices of consortium PI:

     Obligatory appendices

• The CV is appended under ‘Personal data/CV’; no more than two pages
• Complete list of publications: The most relevant publications are entered under ‘Most relevant publications’.
• Data management plan (DMP): write the plan by using the DMPTuuli tool or following the Academy’s DMP guidelines.
• Statement by foreign partner/collaborator confirming the collaboration described in the research plan and the partner’s commitment (e.g. description of partner’s own funding)
• CV for the foreign partner
• List of publications by the foreign partner

     Case-specific appendices

• Invitation by third party (foreign university, research institute or Antarctic programme), if the work or part of it will be conducted on a foreign research station or vessel
• Statement by ethics committee or animal care committee
• Invitation by foreign university or research institute, if the research or part of it will be conducted abroad; please do not append any letters of recommendation
• Progress report on all Academy-funded projects headed by the applicant that have not submitted final reports.
• Research plan following the template (no more than 15 pages); only if the plan has not been filled in on the tab ‘Research plan’

       Appendices for PI of consortium subproject:

      Obligatory appendices

• The CV is appended under ‘Personal data/CV’; no more than two pages
• Complete list of publications: The most relevant publications are entered under ‘Most relevant publications’.

       Case-specific appendices

• Invitation by foreign university or research institute, if the research or part of it will be conducted abroad; please do not append any letters of recommendation
• Progress report on all Academy-funded projects headed by the applicant that have not submitted final reports.

Submit application

• You can submit the application when you have filled in or attached all the necessary information.
• A red warning triangle on the tab tells you that some information is missing.
• You can supplement the application until the deadline. Resaving will replace the earlier version.

If you want to supplement the application after the deadline, please get in touch with the contact persons listed in the call text.

Academy of Finland funding is granted based on peer review. We mainly use foreign experts as reviewers.

The applications are primarily reviewed in international panels. The panel drafts one review report on each application. At least two individual reviews are requested for applications with a subject that does not fit into any of the panels.

Review criteria:

• how the project implements the objectives of the call (see the call’s special terms as regards data that concern Antarctica)
• scientific quality, innovativeness and novelty value of the research as well as its impact within the scientific community
• competence of applicant/research team in terms of project implementation
• feasibility of research plan (incl. research ethics)
• required quality of international cooperation
• quality of research environment and other collaborative networks, researcher mobility and researcher training
• added value of collaboration between possible consortium parties

Read the review questions that will be used in the review: Review form: Antarctic research 2020.

The panel will rank the applications that have received a rating of 5 or 6.

The funding decisions are set to be made in September 2020.

The decisions will be made by the Research Council for Natural Sciences and Engineering. If applications are submitted from the sectors of other Academy research councils, a separate subcommittee will be set up to decide on the projects to be funded from the Antarctic research 2020 call. Applicants shall choose the research council that receives the application. In making the funding decisions, the Research Council for Natural Sciences and Engineering will consider both its general policies and the policies related to Academy Projects.

Only projects that involve international collaboration are eligible to receive funding. The decisions will also take into account how well the research project supports Finland's Antarctic Research Strategy and pay special attention to the multidisciplinary nature of the project. Another factor that is considered is how feasible the project is in terms of logistics (see ‘Special terms’). The feasibility of the projects will be analysed in cooperation with FINNARP.

You will receive an email notification after the funding decision has been made. After receiving the email, you can log in to the online services with your user ID to view the decision and its justifications.  A positive funding decision will be accompanied by the terms and conditions of funding. In the online services, you will also have access to the review report, which may include the panel ranking (panels rank the best applications).

How to receive the funding

A positive funding decision is accompanied by the terms and conditions of funding. Make sure to check the decision and accept the funding and its terms in the online services without delay. If necessary, update the popular project description before you accept the funding. Once you have accepted the funding, the system will send a notification to the commitment issuer at the site of research. That person must also accept the granted funding.

The funds can be paid only after the applicant and the representative of the site of research have accepted them. The system will then notify the funding to the finance administration of the site of research, whereupon the funds will be ready to use.