Academy Project Funding 2025, all research fields

At the core of the Research Council of Finland’s activities is to provide funding for excellent scientific research. The research we fund is also expected to have high scientific and societal impact and follow the principles of responsible science.

When you apply for Academy Project Funding, you apply for funding to hire a research team and cover the costs of the project.

An Academy Project is built around an ambitious research plan of high scientific quality. The research plan is carried out by a high-level research team or consortium made up of several teams. Academy Project Funding is designed to promote the quality and diversity of research, scientific impact and impact beyond academia as well as science self-renewal. The aim is to attain internationally as high a scientific standard of work as possible and to support scientific breakthroughs and top-tier international research collaboration. In principle, the projects we fund must benefit Finnish research and society and international collaboration.

The funding is granted primarily to teams of researchers who are working on their doctoral thesis and/or who have obtained their doctoral degree.

We encourage researchers to engage in international mobility that will support the research, for example, so that researchers hired to the project work abroad for a fixed period.

The project may also hire foreign researchers who already work or who will work in the Finnish scientific community. The funding may also be used to hire researchers returning to Finland.

We are setting aside funds from our 2025 research funding budget to boost doctoral training within Academy Projects. This funding will further strengthen the researcher training in RCF-funded research projects. Increasing the funding for doctoral education is linked to our strategic goal of strengthening skills and competence.

Applications are invited from individual research teams or consortia composed of two or more teams. The consortium parties may represent one or several research organisations.

A consortium application is an application built around a joint research plan, where each party to the consortium applies for funding. The Research Council of Finland treats a consortium application as a single application, although the funding is granted to each subproject separately. Consortium compositions cannot be changed after the call deadline. Read the guidelines for consortium applications.

In addition to a doctoral degree, the principal investigator (PI) of the proposed project must also have other significant scientific merits. Usually the PI is a researcher at the professor or docent (adjunct professor) level. These criteria also apply to subproject PIs in consortia. In addition, the applicant must have a close connection with Finland to support the implementation of a multi-year project. This connection must be evident from the application.

The PI of the application cannot be changed while the application is being processed (after the call has closed but before the decision). The only exception to this is if the PI dies.

Special terms and restrictions

In the winter call, we will consider (process) only one application per applicant if the application concerns Academy Project Funding (incl. a consortium subproject), an Academy Professorship, an Academy Research Fellowship or Clinical Researcher Funding.

If you submit more than one application for any of these funding opportunities or apply for funding from more than one of them, we will only consider (process) the first application to arrive.

The PI’s salary costs may only under certain limitations and on justifiable grounds be incorporated into the total project costs. Read more in the call text under ‘Funding to be applied for and funding period’.

Ongoing Academy Project Funding

If you are the PI of an ongoing Academy Project, we will not consider (process) a new application for Academy Project Funding from you. However, you may apply for Academy Project Funding

• if you are a subproject PI in an Academy Project consortium; new funding may be granted for justified reasons
• if you currently have Academy Project Funding, ending by 31 December 2025.

Other ongoing RCF funding

We will not consider (process) an application for Academy Project Funding in the following cases:

• If you currently have Academy Professorship funding; However, an Academy Project application may be considered (processed) in the last year of the Academy Professor funding period provided that the funding periods will not overlap.
• If you currently have Academy Research Fellowship funding, However, an Academy Project application may be considered (processed) if the project’s funding period would start no earlier than in the last two years of the Academy Research Fellow term.
• If you are the director, vice director or team leader of a Centre of Excellence; However, the Academy Project application can be considered (processed) if the funding period would start no earlier than in the fourth year of the CoE’s funding period.

How extensions of the funding period affects eligibility

If the funding period of your current funding has been extended due to pregnancy, family, parental or childcare leave, military or non-military service or long-term illness, your eligibility will be determined by the original end date of the funding period.

Table 1. Summary of eligibility restrictions in 2025 winter call. See effects of extended funding period above.

Other special terms

You must immediately notify us if you receive funding from other sources for the same purpose after you have submitted your application to us.

We will not consider (process) an application by a person who has participated in the planning of the call to an extent likely to give them a comparative advantage over other applicants.

We will not consider (process) a funding application if the applicant has been found guilty of research misconduct in the three years preceding the year of the call.

If the application includes cooperation with Russia or Belarus, you must take into account our policies on the matter.

If you have not submitted a final report on a completed or ongoing RCF-funded project by the set deadline, we may decide not to consider (process) your application.

An application will not be considered (processed) if the applicant or the application does not meet the competence requirements or other key requirements set for the call, or if there are otherwise no conditions for processing the case.

A scientific council or another decision-making body may decide not to fund an application based on science policy objectives, or if it is apparent for some other reason that the applicant cannot receive funding with the submitted application. Read more about the circumstances that may cause us not to consider (process) an application.

We will not consider (process) an application if the applicant is a member of the RCF Board or scientific councils or the Strategic Research Council.

The RCF Board decides the criteria for the RCF's funding decisions. Also see the policies of our scientific councils before you submit the application.

The application consists of a form completed in the online services and its PDF appendices.

As an applicant, you have the right to submit your application in Finnish or Swedish, but we ask that you to submit it in English to facilitate the international review.

Before the call opens

Check your eligibility

• Read the section Who can apply? to see whether you meet the eligibility criteria.

Plan the contents of your application

• Start drafting your research plan and CV.
• Draft the above appendices on our templates (see ‘Application parts in the online services’). Read the instructions on using the templates. You have access to the templates even before the call opens.
• Read the review guidelines and review form. Write your research plan in such a way that reviewers can easily find the answer to the review questions.
• In the winter call, applicants must select a review panel for their application. Take time to familiarise yourself with the panel structure and selection guidelines.
• Contact your collaborators. Request letters of collaboration from national and international collaborators that are relevant to the implementation of the project. The letters must be appended to the application before the call deadline.

Plan the funding of your project

• Draft the budget in line with the guidelines of your organisation. Read more about the amount of funding and the terms and conditions in the call text under ‘Funding to be applied for and funding period’.
• Contact your organisation’s support services now if you have any budget-related questions.
• Also read our funding terms and conditions. If you are granted funding, you are also bound by the terms and conditions.

When the call opens

• Sign up or log in to our online services. Check and update your personal details. Your up-to-date email address is important when we are in contact with you.
• Instructions on how to fill in the application form are available in the online services.
• If you are applying as part of a consortium, read the consortium application guidelines before you start drafting the application.

Application parts in the online services

The different parts of the application are listed below. A comprehensive A–Z index of application guidelines is available on our website. Instructions for filling in the application form are also on the tabs of the form.

• Personal details
• General information: topic, keywords and scientific disciplines of the project, details on the site of research
• Scientific council and review panel
• Consortium parties: In the consortium application, the consortium PI names the subproject PIs.
• Abstract
• Public project description
• Project’s funding and commitment by site of research. See section ‘Funding to be applied for and funding period’ in the call text.
• Salary costs of principal investigator
• Collaborators: list of collaborators. The collaboration should be described in the research plan.
• Mobility: list of research visits
• Affiliation with research infrastructures, Centres of Excellence and Finnish Flagships
• Short data management plan
• Research ethics
• Progress report on all RCF-funded projects that have not yet submitted final reports
• Most relevant publications and other outputs: up to ten publications and ten other research outputs that are most relevant to the project; Detailed instructions available on the application form.

Appendices to be appended on dedicated tabs

You must use our templates for the following appendices:

• Research plan
• Curriculum vitae

Other appendices

• The full list of publications is an obligatory appendix to the application.
• If necessary, append a letter of collaboration.

Submitting the application in the online services

You can submit the application when you have filled in or attached all the necessary information. A red warning triangle tells you that there is an error or information missing.

The joint consortium application is submitted by the consortium PI. They can submit the consortium application only after all subprojects have tagged their applications as complete.

You can authorise a person to edit or view the application on the tab ‘Authorisation’.

Submit your application in good time. You can supplement and edit the application and change appendices until the call deadline.

The funding period starts on 1 September 2025. As a rule, the funding is granted for four years.

The maximum funding is 600,000 euros for a four-year project, up to 1 million euros for a four-year consortium project and up to 500,000 euros for a four-year consortium subproject.

Academy Project Funding is primarily intended towards the salaries of researchers who work full-time on the project and for other project costs.

The funding to be distributed through this call depends on the Finnish Parliament’s decision to allocate the necessary funds in the 2025 state budget.

The funding is granted to a Finnish site of research (usually a university or research institute) through which the funding is paid.

The PI of the funded project must have a close connection with Finland to support the implementation of a multi-year project. The funded researchers may, however, spend time working abroad during their funding period.

Funding plan

As a rule, research funding granted by the Research Council of Finland is co-funding. The RCF’s contribution to the funding is up to 70 per cent of the total costs, and the applicant’s site of research (host organisation) will cover at least 30 per cent of the total costs.

Before submitting the application, you must agree with the administration at your organisation on the contribution of the site of research to the funding of the project. You must check with your organisation whether the funding planned as the own funding contribution suits this purpose.

On the tab ‘Funding for the project’, provide the following information:

• cost estimate including an estimate of the annual amount of funding needed, itemised by type of expenditure
• the annual instalment costs are spread equally (e.g. 70%/30%) over all funding years
• all funding granted for the project as well as funding that will be provided by the site of research if the project is launched.

Only costs that pass through the books of the site of the research must be included in the total costs.

Pay particular attention to ensuring that the cost estimate is realistic and justified for the implementation of the research project. Justify the most significant research costs by type of expenditure in the free-text field.

When drafting the cost estimate, consider the funding policies of the RCF’s scientific councils.

You can apply for funding to cover, for example, the following direct research costs:

• research team salaries
• PI’s salary costs (under certain limitations)
• salaries of researchers returning to Finland
• essential implementation costs
• travel expenses
• collaboration and mobility in Finland
• international collaboration and mobility
• preparation of international projects.

Our funding cannot be used for economic activity. Read more about the eligibility of economic operators.

Only for compelling reasons can government grants be awarded to cover salary costs in cases where the applicant has obstacles related to illegal employment, as referred to in section 7(2) of the Finnish Act on Discretionary Government Transfers.

Research team salaries

As a rule, staff hired with RCF research funding must have an employment relationship. We recommend that they be hired for a period of employment no shorter than the funding period, unless a shorter contract is necessary for special reasons dictated by the implementation of the research project. Short-term research, studies or other assignments (max. duration six months) may also be carried out in the form of outsourced services.

Instructions on job titles at different stages of the research career.

Doctoral education within Academy Project

The tasks and roles of the doctoral researchers and the promotion of their research careers must be clearly set out in the research plan. The recruitment of doctoral candidates must be justified in terms of the research plan. The project can also apply for funding to cover the principal investigator’s salary costs associated with supervising the thesis work of doctoral candidates to be hired.

If the project involves doctoral training, use the categories ‘Postgraduate student’ and ‘Academy Project PI: salary for thesis supervision’ under ‘Salaries’ on the tab ‘Funding for the project’.

Salary costs of principal investigator

RCF funding for research projects is primarily intended for the salaries of full-time researchers working on the projects and for other research costs.

As a rule, funding is not granted for the salary of the project PI. The PI’s salary costs may only under certain limitations and on justifiable grounds (see below) be incorporated into the total project costs. In order for the salary costs to be eligible, the PI’s tasks must be clearly specified and motivated.

Under ‘Salaries’ on the tab ‘Funding for the project’, choose the purpose for which funding for the PI’s salary is sought. Justify the salary on the tab ‘Salary of principal investigator’.

You can apply for funding to cover the PI’s salary costs for the following purposes:

Project management and supervision of doctoral theses

• The salary costs must not be significant in relation to the project’s total costs. For example, a four-year research project can include up to six months of the PI’s working hours to manage the project and up to two months to supervise theses.

Carrying out research

• The RCF may grant funding for the PI’s salary for no more than a year for well-justified reasons, such as working abroad, returning to Finland or transferring to another research organisation or a company in Finland. Possible business collaboration must fulfil the terms set out in our funding terms and conditions.
• The funding cannot be used for this purpose unless it is mentioned in the special conditions accompanying the funding decision.

If the PI does not have an employment relationship

• If the PI does not have an employment relationship with, for example, a university or research institute for the duration of the funding period, they must explain how their salary will be covered during the funding period.
• Retired researchers can be granted funding on the same grounds as other researchers.

Mobility aid

The mobility aid is applied for as research costs related to the implementation of the research plan. The aid is applied for in accordance with the practices of the site of research. To obtain further information, you should contact the personnel and financial administration of the site of research.

In the online services, the aid is applied for on the tab ‘Funding for the project’ under ‘Travel expenses’. The mobility aid must be justified. Read more about the mobility aid in the funding terms and conditions.

What is required from the site of research?

The site of research is a Finnish research organisation such as a university or a research institute.

We require that the site of research provides the research project with all necessary basic facilities. These are determined based on the nature of the research and are the same as those available to other research staff at the site: office and laboratory premises, equipment (incl. computer equipment), and telecommunications, telephone, mailing, copying and library services.

The costs of ensuring immediate open access to peer-reviewed articles are included in the overheads of the site of research. The costs associated with storing and sharing research data are regarded as overheads for the project’s site of research. Only exceptionally and for justified reasons can they be accepted as research costs to be covered by RCF research funding.

The site of research also commits to ensuring that the data management plan can be implemented at the site of research, and that the measures to be taken comply with good data management practice. After a positive funding decision, the site of research will also approve the data management plan of the project.

When accepting the funding, the site of research is responsible for ensuring that necessary statements and permits from ethics committees have been obtained before the start of the project. The site of research is also responsible for ensuring that the applicant has not been found guilty of research misconduct in the last three years.

The application must include the overheads percentage, indirect employee costs and coefficient for effective working hours of the site of research. The site of research maintains these in the online services under the site’s details. The information is provided as percentages.

When the site of research is a university or a research institute, as a rule, the funding must be applied for VAT included. Consult the financial administration at the site of research for more information. RCF funding may also cover VAT costs, but only on certain conditions (see VAT and read more in our funding terms and conditions).

Read more in the guidelines for sites of research.

How to submit and supplement the application

The non-negotiable call deadline also applies to consortia. We will not consider (process) an application that has not been submitted by deadline. The deadline for applications is 8 January 2025 at 16.15 Finnish time.

The joint consortium application is submitted by the consortium PI. The PI can submit the consortium application only after all subproject PIs have tagged their applications as complete. While the call is open, the consortium PI may return the consortium’s subproject application to ‘incomplete’ status for supplementation.

Make sure to submit the application in good time before the deadline. The system will only accept applications that contain all obligatory information. The applicant is responsible for ensuring that the content of the application appendices is correct.

You can edit and supplement the application until the deadline. For example, you can change the appendices to the application.

If you notice that your application lacks important information after the deadline, immediately get in touch with us via our helpdesk, so that the application can be reopened for supplementation. Once the review process has started, supplementations can no longer be taken into account. Typically, the review of an application starts 1–2 weeks after the call has closed.

We may ask you to supplement the application. In that case, you will receive a supplementation request by email. If you do not supplement the application by the given deadline, or if the application is substantially incomplete even after a request for supplementary information, we may declare it inadmissible (i.e. it will not be processed). Make sure that your email address is up to date.

How the application becomes pending

According to section 17 of the Finnish Administrative Procedure Act and section 8 of the Act on Electronic Services and Communication in the Public Sector, the sender is responsible for the application arriving by the set deadline. An application becomes pending when the online application and the obligatory appendices have been submitted in the online services. The system will confirm a successful submission by sending an email to the address you have provided.

Publicity and data protection

Except for the research plan, plan of intent, abstract and progress report, which are primarily confidential, the application and its appendices are public documents. For example, the CV is a public document and as such must not include any secret information. This publicity is based on the Finnish Act on the Openness of Government Activities.

We are committed to following regulations on data protection. The applicant is responsible for the disclosure of the personal data contained in the application and, where appropriate, for requesting the consent of the parties concerned.

The GDPR-compliant privacy notice concerning the research funding process is available on our website under Data protection.

RCF funding is granted based on peer review. We mainly use foreign experts as reviewers, and they make up the review panels.

The review of applications follows a two-stage process. In the first stage, experts are asked to give at least two individual reviews on the application. If at least one expert has given an overall rating of 5 or 6, the application will proceed to be reviewed by a panel. Applications that receive an overall rating of 5 or 6 from the review panel will be ranked.

The fundamental principles of the review are transparency, integrity, equity, competence and diversity. Read more about responsible researcher evaluation.

Review panels and panel selection

The applications are reviewed by pre-selected panels. Read more about the review panels. Select the panel under ‘Scientific council and review panel’ in the application form. The selection is binding. You cannot change the panel after the call deadline.

Panel selection instructions

How to select the review panel

1. Examine several panel descriptions in your field and carefully read both the scope and keywords before choosing the panel.
2. Choose one panel and one scientific council for your application. None of the panels are linked to a particular scientific council as such.
3. Submit your application to the most relevant panel. We may reallocate applications, but only if there has been an obvious typographical or other clear error in the selection. The applicant will be informed in such cases.

Note

• Any topic is welcome, regardless of whether it is explicitly stated in panel descriptions. Panels are typically multidisciplinary.
• The keywords are not an exhaustive list of the topics that will be covered in the panels. They are intended to help applicants choose the most appropriate panel.
• The panel structure does not represent any scientific classification as such. The numbering, names or descriptors of panels do not reflect any priorities.
• The panel structure has been revised after the previous winter call. Familiarise yourself with the updated structure.
• NB! Panel RC24_41 will review applications for Clinical Researcher Funding and will not be available for other applicants.

Review criteria

• scientific quality, innovativeness and novelty value of the research described in the plan as well as the impact within the scientific community
• feasibility of the plan (incl. responsible science)
• Competence of applicant/research team in terms of project implementation, possible researcher training
• quality of research environment and collaboration networks (incl. researcher mobility)
• suitability of the proposed research in terms of the possible special objectives of the funding scheme (incl. societal impact)

See the review questions and guidelines on our website. The review guidelines and forms and the review principles are only available in English.

The funding decisions are based on the review reports and panel rankings. Additionally, the decisions are prepared considering the RCF’s criteria for funding decisions and other guiding policies. Read about how funding decisions are made.

The scientific councils may use the inclusion of doctoral education as a science policy criterion in their decision-making. The inclusion of doctoral education in a project is one of the criteria used, for example, when deciding between two projects judged to be of equal scientific quality.

The policies of each scientific council will be updated on our website before the call opens. Read the scientific council's policies before submitting your application.

The scientific councils will make the funding decisions in June 2025.

You will receive an email notification after the funding decision has been made. After receiving the email, you can log in to the online services with your user ID to view the decision and its justifications. In the online services, you will also have access to the review report(s), which may include the panel ranking (panels rank the best applications).

How to receive the funding

A positive funding decision is accompanied by the funding terms and conditions. They include instructions on how to receive the funding (section 1.2).

• Contact us primarily via the helpdesk (select ‘Application guidance, non-thematic calls’).
• Technical issues with the online services? Contact us via the helpdesk (select ‘Online services and other technical questions’).
• Our telephone number (switchboard) is +358 295 335 000.
• See the Ask & Apply webinar schedule and materials.
• Also see the winter call FAQ.